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1. #Clear text formatting in word how to#
2. #Clear text formatting in word download#
3. #Clear text formatting in word windows#

As you can see in Figure C, this does a much better job–only the highlight color in the second paragraph remains.Ī highlight is neither a font format nor a paragraph format. Again, we’ll start by pressing Ctrl + a to select the entire document. Perhaps the most reliable method to clear almost all direct formatting is to use Ctrl + Spacebar. Now let’s look at a simple method that works some of the time and might be a good choice in a small Word document. I include it to keep you from trying it and being frustrated when it doesn’t work. There are a lot of rules in play, and they make sense when you think about them, but because of these rules, this is the least effective method. Some formats, even when applied to the entire paragraph, are actually character-level formats, and a style won’t override them. Because that paragraph is more than half, you might expect Word to remove the red font as it did the bold font in paragraph one. Consequently, reapplying Normal doesn’t change the formatting in the second or fifth paragraph, but this same rule removes the bold from the first paragraph however, it doesn’t remove the red font from the fourth paragraph. If less than half of the text in a paragraph is direct formatting, Word keeps the direct formatting. Here’s the general rule: direct formatting takes precedence over styles. Figure B shows the results, and they’re not good. To apply Normal, click Normal in the Styles group on the Home tab. To select all the content, press Ctrl + a. Let’s select the entire document and apply the Normal style to see what happens. Figure A shows a hideous document (on purpose). You would think that styles can be helpful when you want to remove all direct formatting.

#Clear text formatting in word windows#

SEE: Windows 11 cheat sheet: Everything you need to know (free PDF) (TechRepublic) What not to do This article isn’t applicable to Word Online.

#Clear text formatting in word download#

You can work with your own file or download the demonstration.

I’m using Microsoft 365 (desktop), but you can use earlier versions. In this article, I’ll show you what to do and what not to waste your time on. There’s also a method that you might try to apply, but it won’t work as you expect. The good news is that you don’t have to remove direct formats one by one: There are ways to quickly remove direct formatting. Sometimes it’s not even formatting you applied–lots of us inherit documents that need revamping. Microsoft 365: A side-by-side analysisĭirect formatting is the formatting you apply manually, such as clicking the Bold or Italics button–it isn’t part of the applied style.

#Clear text formatting in word how to#

How to create a fun Fly In effect in PowerPoint Learn advanced Excel skills for less than $35 It’s hard to track and, if you change your mind, you can find yourself with a tedious and time-consuming task: manually removing a lot of formatting. These Word tips might help.Īs a general rule, I recommend using as little direct formatting in Microsoft Word as possible.

In Microsoft Word, direct formatting is great when used conservatively, but removing it in a document littered with it is difficult.

How to remove direct formatting in a Word document